My Education: high school diploma
My Prior Experience: Have always worked in an office setting
My Company: A residential and commercial electrical contractor.
Job/Career Overview: My principal duty is to keep the office going by answering phones, taking messages and insuring that supplies like paper, pencils and pens are readily available . But I also submit payroll for all our employees on a semi-weekly basis. I enter people's time on the computer so that I can create an invoice based on the hours they worked and the materials they used at a certain job site. The employees are responsible for submitting their time sheets no later than Monday at 10AM. But this doesn't always happen and it can become quite a challenge when I have not received the time sheets on time. Sometimes employees will call with the time and just tell me 40 hours, only to admit later on that it was 24 hours worked and 16 hours vacation time.
I make sure all the incoming bills are paid in time to avoid late fees. I make bank deposits. I sometimes make collections calls on outstanding invoices due to the company. The majority of my time is spent on the computer inputting data.
More Insights: If a student were to shadow me for a day, I think he would be bored. It is not a glamorous job but it is such a necessary position for a business to function.
I rate this career 8 out of 10.
The best part of my job is being in charge of most everything that goes through the office. The worst part is that when I don't get the correct information in a timely manner it takes several steps to fix the errors. I also don't like the fact that I am alone in the office. All my work is waiting for me if I am out of work for sickness or vacation.
I wouldn't recommend this job to a person who is looking to do a lot of socializing. There is not a lot of people contact in a one-person office. I would recommend taking an organizational course. You also need people skills for the phone calls.